Document Control systems are electronic document management and control solutions that help organizations to manage their documents related activities effectively. The document management and control systems are used to store and organize large number of documents in a systematic manner. Document management systems provide a centralized access to the documents stored in it.
A document control system should have essential features that will make it as an ideal document management system every system may have its own characteristics but these are some of the common features that every system should posses.
The must have characteristics which we must consider:
Easy to Understand and use
A good document control or document management solution is designed in such a way that every person in the staff can grasp and make most of the use from the system. The user interface and the basic features should be user friendly. The system should be designed in a way that it will be understandable to the actual end users so that it will minimize the possibility of mistakes and errors that will directly affect the time required to complete the task. Continue reading