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Do you Track Critical Policies / SOP / Research Document edits? Security is Vital!

The audit trail feature by DocControl provides the facility to keep the record of all the actions performed by the various staff members in the system. An audit trail consists of a date and time stamp, username of the user who initiated the action and the actual action.
Audit trail allows you to reconstruct who did what to your critical document during the course of its life in the system. Every staff members’ action has been logged in to audit trail by the system with their username and time stamp. It will increase the security of the document within its lifecycle and reduce unauthorized edits and loss.

Security- An important aspect in Document Control System

security

Security is one of the most important concept, we use different techniques and methods to secure the things that have importance in our life. Likewise the documents in the organizations are important they may have the critical information in it, which can be use to accomplish your mission and goals. They need to be secured from unauthorized access. In our ever changing technology based world, it is imperative to have control over all of your documents physically.

The solution for this is the Electronic Document Control Systems. It allows you not only to store the documents but also to manage, organize and secured the documents. To be called the secured document control system a system must be compliant to some of the following standards.

1) HIPAA
2) FDA
3) 21 CFR part 11
4) GLP
5) QSR
6) ISO

These are some of the standard that an ideal electronic document control system must have.
These all standards are the basic need and a system must follow the rules and guidelines specified.

HIPAA is an abbreviation of Health Insurance Portability and Accountability ACT. It is a set of strict rules and regulations regarding privacy of patient for an organization that provide health care services. It’s regulations apply to any organization that collects, stores, processes, retains, or has any level of access to an individual’s’ health information. Violations of the HIPAA rules can lead to very severe financial penalties, criminal charges and even jail time. Continue reading →

Organize Your Documents with DocControl

Document Management System

DocControl – Document Management System

Access, Review, approve and retire documents on any web enabled device anywhere.

DocControl provides electronic document management in an efficient and cost-effective manner. See a list of product features left.

An easy way to access 100s of your Documents

 

Large number of documents can be accessed in a very simple way using the dashboard of the DocControl. It provides the detailed information about the document and allows you to perform multiple actions.

Documents must be arranged in a manner that they should be accessible in an efficient way. Really in these times no one wants to wait for a minute. We can find what we want quickly and do the action we want instantly on our uploaded document.

Characteristics of a Document Control and Management System

Document Control systems are electronic document management and control solutions that help organizations to manage their documents related activities effectively. The document management and control systems are used to store and organize large number of documents in a systematic manner. Document management systems provide a centralized access to the documents stored in it.

A document control system should have essential features that will make it as an ideal document management system every system may have its own characteristics but these are some of the common features that every system should posses.

The must have characteristics which we must consider:

Easy to Understand and use

A good document control or document management solution is designed in such a way that every person in the staff can grasp and make most of the use from the system. The user interface and the basic features should be user friendly. The system should be designed in a way that it will be understandable to the actual end users so that it will minimize the possibility of mistakes and errors that will directly affect the time required to complete the task. Continue reading →

Growing Prospects of Document Control System

Document Control systems are electronic solutions that help organizations to manage their documents related activities effectively. This is used for the storage as well as organization of large number of documents. The documents of different categories can be stored and accessed this provide a centralized organization of the documents in the organization. An efficient document control keeps record of every action taken within an organization, with respect to the creation, distribution, modification and deletion of documents.

A Document Control System provides services such as massive storage, versioning of documents and electronic records, usage of search features as well as recovery of documents. DMS assist in creating and reproducting of documents. The complete sequences in workflow include different phases such as proofreading, reviewing, authorizing and approvals are effectively handled in these systems. This prevents damage of documents and assists in efficient recovery. Digital archiving of documents is possible in enterprises through this data management system. Continue reading →